 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
|
PREVIOUS MONTHS COUNCIL MINUTES
CHRIST LUTHERAN CHURCH ANNUAL MEETING
JANUARY 20, 2008
The annual meeting of Christ Lutheran Church was called to order by President George Pavelek. Devotions were given by Pastor Kristi Schiroo from Romans 12, talking about the marks of a true Christian.
The minutes of the 2007 annual meeting were read and approved. M/S/C
Pastor Kristi, acting lead pastor, thanked members of CLC for stepping up to the plate to cover staffing changes, especially with the deployment of Pastor Brad and the resignation of Linda Damm. She commended her printed report to the congregation for their reading.
Pastor Chuck Beronius, interim associate pastor, thanked Pastor Kristi, staff, and congregational members for the opportunity to work with them. He reminded us how well equipped we are to deal with whatever faces us. He highlighted two suggestions from his report; subscribing to The Lutheran magazine and better use of Green Lake Bible Camp facilities by all ages. He commended his printed report to the congregation for their reading.
Council President, George Pavelek, thanked all who have filled in during Pastor Brad absence, and commended his printed report to the congregation for their reading.
Christian Ed Director, Cheryl Leifermann, thanked the congregation for their support since she began her job on November 1st. She expanded on the intergenerational approach to the Akaloo events and encouraged more congregational participation. She commended her printed report to the congregation for their reading.
Tracy Fegley reported for the Audit Team that the audit was completed and all financial books are in order.
Treasurer Report was presented by Dennis Davis. He highlighted a correction in the Summary Report under Inflows. A stock gift was received in December of 2007 but the church wasn notified by the stock company until January 2008. There was therefore an increase of income from the amount printed in the report. Dennis is retiring as Treasurer after thirteen years and Tracy Fegley will take over January 21st. M/S/C to approve Treasurer Report with the correction.
Strategic Planning Team answered questions regarding moving ahead on recommended projects. These include installing an elevator, enlarging the narthex and remodeling the lower level. The general consensus is that we should set priorities and not wait any longer to move ahead.
The following Ministry Teams commended their written reports to the congregation for their reading: Christian Education Team, Worship and Music Team, Fellowship Team, Stewardship Team/Scholarship Committee, Milestone Ministries Team, Mission and Social Concerns Team, Youth Team, Outreach Team, Property and Management Team, and Christ Lutheran Church Women (CLCW). Memorial and Archives Committee had no report.
Budget and Finance Team report was presented by Dave Resch. There was a surplus in the 2007 budget primarily due to changes in pastors salaries with Pastor Brad temporarily gone.
The Nominating Committee presented the following list of nominees for 2008:
NOMINATING COMMITTEE
1. Rick Roepke
2. Mary Jo Schimelpfenig
3. George Pavelek
SYNOD ASSEMBLY DELEGATES
1. Gary Colden
2. Sue Colden
3.
GREEN LAKE DELEGATES
1.
2.
CHURCH COUNCIL
1. Lee Hanson
2. Pam Herrmann
3. Greg Wedin
4. Louise Carlson
AUDIT COMMITTEE
1. Duane Sylwester
2. Tina Rosckes
3. Doug Leifermann
MEMORIAL COMMITTEE
1. Jan Petrick 2008
2. Penny Verdeck 2009
3. LeAnn Jaster 2010
There were no further nominations from the floor. A motion was made to cast a unanimous ballot for the slate of candidates presented. M/S/C
Dave Resch presented the 2008 proposed budget. Pledges were substantially increased over last year. One correction was noted regarding the associate pastor salary for 2008. The percentage used to figure the salary was inaccurate, so the salary was increased to comply with Synod guidelines. Funds were reallocated from two other budget line items to cover the salary increase without increasing the total budget. A question about parsonage maintenance and repair was answered; the parsonage needs major work on the bathrooms, tuck pointing and other smaller repairs. A motion was made to accept the 2008 Budget of $395,600.00. M/S/C
OLD BUSINESS: None
NEW BUSINESS; A motion was made to approve the use of church facilities by the groups listed in the annual report: Cub Scouts, Daisies, AA, Tops, Girl Scouts, Brownies, Fare Share, ECSE, Narcotics Anonymous. M/S/C
The new (cranberry) hymnal was discussed. The hymnals cost $20 each and the congregation would need 200 to begin with. Over $1000 has been donated toward new hymnals. A motion was made to purchase new hymnals and authorize soliciting donations to help cover the remaining cost. M/S/C
Pastor Brad is scheduled to resume his duties at CLC beginning May 12, 2008. The council will discuss with Pastor Chuck the possibility of staying a few weeks longer than originally planned.
Thank you to outgoing council members George Pavelek, Judy Peterson, Joan Johnson and Dave Lamp. Dave Resch will be the Council President for the year 2008.
M/S/C to adjourn. Pastor Kristi closed by leading us in the Lord Prayer.
Respectfully submitted,
Christine Davis, Secretary
Christ Lutheran Church Council Minutes
January 16, 2008 Members Present: George Pavelek, Larry Schwendemann, Lisa Styles, Dave Lamp, Dave Resch, Joan Johnson, Chris Davis, Gerald Harris, Julie Gunderson, Doug Wagoner
Also Present: Kathy Remus, Pastor Kristi, Pastor Chuck, Tracy Fegley, Dennis Davis
President George Pavelek called the meeting to order. George led devotions.
Tracie Fegley reviewed the Treasurer’s Report. Dave Lamp moved, Dave Resch seconded to approve the report. The motion passed. Secretary’s Report was read. Doug Wagoner moved, Dave Resch seconded to approve the report. The motion passed. Church use for Brownie Group to use the Kitchen and Fellowship Hall Sat 1-26 1-6. Jason Dahlke using the fellowship was approved for Feb. 3rd 2-5. Tara Jungclaus piano recital Feb. 9th Boy Scouts Feb 24th Ministry Team Member changes: Bonnie Richter comes off the Fellowship. Colleen Ingenthron joins Mission Pastor Kristi’s report:
Pastor Chuck’s report
Kathy Remus – Light & Life Articles into the church office on Monday January 21st
End of year giving statement sent out. Kathy on vacation January 28th thru February 1st. Jeanne Pagel will be in the office mornings that week. Cheryl Leifermann - Akaloo Event January 6th: 40 people attended. Cost for the food was $80 waiting for craft bill. Free will donation was taken and 97$ was given. This bill was posted against fellowship team’s account. The next Akaloo event will take place after Easter. I’m looking at holding it at a different time due to the fact that turn out for the last two events has been poor I feel. Lenten Meals: The cost for the frozen soap is roughly $10 a bag. The bag will roughly serve 12 people a 12oz. bowl which is 1 ½ cups. Denise Lemke said that she will be our contact to order it from Glencoe Hospital.
Present things that I’m working on:
Lenten service questions for the confirmands Mentors for the confirmands. Updating memory work for confirmands. Working on the individual youth activities planned for Tuesday nights. Working with the Jr. & Sr. high kids trying to get them more involved. Future things that I’m working on:
VBS organizing teams to head up various areas of VBS Akaloo Event for first part of April Long range plans:
Putting together a Bible study for the 3rd graders when they receive their bible next year.Finding out Information on the Youth Convention in New Orleans. Finding out information on mission trips for all ages and working with other churches on this effort. Ministry Teams: Property: Safety concern, clear snow and ice from NE door. Possible air conditioning for narthex and fire side lounge.
.
Bids for bringing AC to the narthex and fireside room was discussed. Milo obtained two bids for this project. Bids included an estimate with and without a new compressor. This will be discussed at church counsel.
A boiler was replaced under warranty. This also covered labor costs.
The wheels on the large TV cart are sticking. Bruce will repair this. The vents in the upstairs restrooms were examined. They are on a delay so they stay on after the light is turned out. It was felt they need to be cleaned. The southeast outside door seemed to be coming closed too rapidly but inspection tonight showed proper functioning.
It was brought to our attention that Kathy Remus needs a new office chair. Doug will contact her and have Kathy pick one from Franklin Printing.
The fireplace in the Fireside Room is not functioning properly. The store that installed it will be contacted by Doug.
We will obtain bids for wallpapering the north hallway.
We discussed the sewer at the parsonage. 3-B will be contacted to do a video inspection.
Doug discussed the Long Range Property Planning Team. I will be scheduling a meeting in the near future. Milo volunteered for this committee.
Milestone Ministries: Began meals for sick and shut-in’s. Meals available in freezer for pastor’s use in visitations. The milestone team has worked on the following projects in the past month:
Made reminder calls for high school seniors’ quilt squares not yet turned in.
Served a "thank you" coffee to the quilters group during their first meeting
Helped organize a Birthday Party for Jesus/Christmas Tea during the fellowship hour on Advent Concert Sunday, December 23.
Did a "Christ Lutheran Cooks" day on Saturday, January 12, during which we assembled 14 meals to deliver to congregational members in need.
Submitted by: Joan Johnson
Missions & Social Concerns: Common Cup community program, possible speaker. Planning noising pail offering and blood pressure check for Feb. 3rd.
Fellowship: 12 families are signed up for Green Lake Retreat
Personnel: Review found Pastor Kristi salary is below synod guide lines. Recommended getting Salary in line with synod. Motion was made and seconded it carried. Continue checking health insurance offering for Kathy if through synod open enrollment is in Nov effective Jan 2009.
Budget : Audit team review books and found them it be correct. Important to get all team budget requests in early should put on agenda for early September to allow for planing critical to church operations.
Youth : Discussion was made to continue Pizza Ranch Fund Raiser once a month
through remainder of the school calendar year. Tentatively planned for the third Thursday of the month, would place notice in the bulletin. The funds will be used for a multitude of events, mission trips, and national youth gathering being mentioned, along with others. Upcoming events scheduled include February 2 "TNT" Teen Night Together. Teens and adults will be invited to brainstorm, interests, and activities. Also scheduled is Lock-in on February 29, possible theme "Leap in Faith" for the 7-up club. (7th grade and up). We are actively looking at a local mission trip and possible out of country depending on the interest, investigating at joint trip with other local churches. Watch for more information next month. Next meeting scheduled 3rd of February between church services 9:30 - 10:30 Submitted by
Larry Schwendemann
CHRIST LUTHERAN CHURCH COUNCIL MINUTES
WEDNESDAY, FEBRUARY 20, 2008, 8:00 P.M. Members Present : Dave Resch, Gerald Harris, Chris Davis, Julie Gunderson, Louise Carlson, Greg Wedin, Pam Herrmann, Lee Hanson, Larry Schwendemann, Doug Wagoner.
Also Present Cheryl Leifermann, Tracie Fegley, Pastor Chuck, Pastor Kristi, George Pavelek
President Dave Resch called the meeting to order. Chris Davis led the devotions.
It was brought to Dave attention that some of the Embarq e mails are not being received by council members. This problem will be addressed to ensure that everyone receives the necessary information.
Treasurer Report - was presented by Tracie Fegley--M/S/C to approve as presented
Secretary Report was reviewed. M/S/C/ to approve as printed
Membership Report No current changes in membership
Use of Church Property- No additions to report for the month.
Ministry Team Member changes/additions: No changes in Ministry Team membership
Pastor Kristi Report
Baptisms:
Weddings:
Funerals:
Continued to preach and lead worship – alternating duties with Pastor Chuck. Wednesday evenings and Sunday Mornings. Weekly Staff meetings held Tuesdays at 1:30pm (Met on Wed 13th due to pastoral care conflict on 12th, did not meet on 19th)
Staff supervisory sessions held
Met with potential new members
Lenten Planning and Preparation.
Taught 7th-8th grade confirmation and 9th grade confirmation (in coordination with Pastor Chuck)
Planned and Led Council Retreat: January 25-26th, 2008
Attended Head of Staff Seminar, January 31st – Feb 4th, 2008
Attended Green Lake Family Camp: February 8-10th, 2008
Pastoral Care, counseling, and visits: 27
Upcoming Dates:
Baptism: March 9th at 10:45am: Trenten Hanson, son of Kyle and Jenny Hanson
Midweek Lenten Series: Wednesdays at 7pm,
February 27th: Man Born Blind
March 5th: Lazarus
March 12th: Vine and the Branches
Palm Sunday: March 16th
Maundy Thursday: March 20th Sr. Choir to perform:
"That You May Have Life" a Musical based on the gospel of John. 7pm
Good Friday: March 21st GSL Cross Walk noon at CLC --- 7pm Worship
Easter Sunday: March 23rd 6:30am, 8am, 9:30am with Holy Communion
She highlighted the choir musical on Maundy Thursday and the changes in service times for Easter morning.
Pastor Chuck Report
The following are some of the activities in which I participated from the council meeting on January 16th to the council meeting on February 20th. Respectfully submitted, CB.
1) Preached for services on January 20th and February 3rd and 10th, as well as a Lenten service on February 13th.
2) Participated in three Confirmation classes for 7th and 8th graders on Wednesday evenings, and three Sunday morning classes for 9th graders.
3) Conducted Lutheran Communion services at Long Term Care and Orchard Estates.
4) Led an adult weekday class on Lutheran theology and practice.
5) Regularly attended Tuesday afternoon staff meetings.
6) Attended Saturday Strategic Planning session at Green Lake Bible Camp.
7) Attended last months council meeting.
8) Attended the Annual Green Lake Bible Camp meeting.
9) Helped a couple plan for their wedding in April.
10) Helped serve breakfast and led mens Bible studies on Wednesday mornings.
11) Met frequently with Pastor Kristi and Education coordinator, Cheryl Leifermann,
in planning services and activities for children and confirmation youth, etc.
12) Regularly checked with hospital in case a member of CLC was a patient there to visit.
13) Attended orientation session for confirmation mentors.
14) Attended local and conference ministerial meetings.
15) Am behind in house calls, but plan to catch up in the next several weeks.
16) Worked with the committee preparing the new photo directory, including taking photographs.
Pr Chuck submitted a letter stating that his last day as Interim Pastor at Christ Lutheran Church will be March 30, 2008. He thanked the Council for the opportunity to serve our congregation. He will be back to conduct a wedding in April and stated his availability in case of any emergencies before Pastor Brad returns. The Council thanked him and give him a round of applause.
Cheryl Leiferman, Education Coordinator
Confirmation
Compiled individual students information when it come to memory work, worship notes
Found mentors for all of the students with the exception of one who will not respond to messages left at home
Held mentor meeting
Youth Activities:
TNT (Teens night together) No one came to the event
Individual Tuesday night youth functions 6-10 kids attended
Nancy Mellesmoen is trying to hold an overnight session
VBS Purchased material from Augsburg Formed committees to lead various VBS functions Up coming: Sunday School
Parents are requesting that the council look at eliminating 2 year olds from having Sunday School Working on Palm Sunday – All Sunday school event held in fellowship hall
Working on Songs with the possibility to sing them at Palm Sunday as well as Easter
Teachers meeting scheduled for April 1st to deal with VBS and Sunday school and other areas of concerns.
Scheduling an appointment with the youth Minister of Christ the King of Hutchinson to talk about Sunday school, Youth activities, Children’s music, and Children’s Church. Found out that Akaloo does not follow the church calendar like I first thought it did.
Cheryl advised the Council that she has talked to parents of two year olds and they have mutually agreed that the current hour long Sunday School class for that age is not beneficial.
M/S/C to eliminate the 2 year old class and to combine the 3 and 4 year olds for the remainder of the year. Beginning in the fall of 2008, Sunday School will not be offered to 2 and 3 year olds, and will begin with 4 year olds. Palm Sunday, March 16, will be an all Sunday School event. Volunteers will be needed to help staff the event. Please contact Cheryl.
Teachers meeting is scheduled for April 1st. A special concern is a need for helpers to conduct Children Church on Sunday mornings. Another concern is a recommendation that each Sunday School class should have 2 adults in the classroom at all times to provide a more effective learning environment. Again, volunteers (all ages) are needed to help! Also, a reminder that the nursery use is limited to children ages 5 and younger.
Ministry Teams: Printed Reports were reviewed with a few additions reported:
Youth meeting February 3, 2008
Meeting was held in Nancy Mellsome 7th grade Sunday school classroom. Located in the River Valley Buildings first door on left. It was discussed to include her class as a resource for participation. The next meeting March 2nd will be held in the same location.
We have proceeded with the lock in for February 29, a permission slip has been created and will get to confirments, games, movies, and other actives are planed a charge of $5.00 is being asked for pizza and a light breakfast, Also placed in bulliton.
Also proceeding with a mission weekend in Twin Cities, April 25 –27 Urban Immersion Service Retreats, participants service the homeless working poor families. Cost of $80.00 per participant, continued fund raising, with the next fund raised scheduled for Pizza Ranch Feb 28.
Sign up dead line is March 16th.
New request for a spring football game will schedule a date at next meeting.
Property and Management: a first aid kit has been put together and is in the Altar Guild room. Also discussed looking into get a defib machine and posting signs for locations of fire extinguishers and maps for evacuation plans.
The CLC Property Management Team met on February 13, 2008 at 8 PM. Members present included Doug Wagoner, Dale Pagel, Bruce Schiroo, Ryan Dammann, Daryl Hansch and Lynda Wagoner.
Parsonage
Bathroom updates on hold until Pastor Brad returns.
Will get another tuck pointing bid.
Replace concrete driveway and sidewalks this year. Will revisit once snow is melted to determine how much sidewalk to replace. Will then get bids.
Sewer system seems to be functioning properly.
Outside pane of double paned window shattered in kitchen. Ruth was going to contact manufacturer for window defect. Must not have been replaced when others were replaced due to mfg. defect.
Other Business: Call Quinn Beneke to repair garage door. All parts are here. (Doug)
Get bids for lawn care for 2008. (Ryan)
Contact Olson Locksmith. East lower level door doesn’t stay unlocked & can not open from outside and SW stairway door doesn’t want to lock up very well. (Doug)
Women’s lower level bathroom toilet is leaking in tank and needs repair. (Doug)
Fireplace is now working properly.
Property Management team members are invited to be on the Strategic Planning Team if interested.
Get wallpaper bid on North Hallway. (Lynda)
Replaced wheels on TV cart. (Bruce)
Daryl to trim branches in spring by air conditioner and parsonage.
Next meeting is scheduled for March 12th.
Submitted by
Doug Wagoner
Facilities Planning Team February 5, 2008
Members Present: Mary Resch, Randy Wilson, Bib Tibbits, Rob Lemke, Michelle Becker and Doug Wagoner
Discussion was held on how this team was developed per the recommendations for the Strategic Planning Committee. We discussed who is on the team and future members.
Discussion was held on how to determine our goals and priorities. The activities and plans from the previous long range planning committee were discussed.
Future projects may include:
Expansion or remodeling of the Fellowship Hall. Building an elevator and improving handicap accessibility. Evaluating the need for a parsonage. Improving Sunday school classrooms. Providing space for quilters and other organizations. Improving and organizing storage space. Determining our future relationship with Headstart/Tri-Valley. Determining their needs and their ability to help with our needs. Remodeling Narthex It was felt we should get feedback from the congregation to determine their priorities. Doug will develop a survey to be placed in the church bulletin. Doug will also check with Nancy Mellesmoen to get information about Headstart/Tri-Valley.
Michelle will get information on Sunday school needs.
Rob will check into the estimated value of the parsonage.
We will individually visit other churches to view additions, elevators and remodeling projects. We will discuss this at the next meeting
Meetings will be held the first Tuesday of each month. Next meeting will be held March 4, 2008.
Submitted by Doug Wagoner
Mission and Social Concerns: Noisy pail offering on Feb. 3 collected $456.15, the largest noisy pail collection to date. Blood pressure clinic served 25 members. Future team emphases may include Common Cup ministry and LWR coffee sales.
Personnel Team: The team will meet in March to discuss the future of serving youth in the congregation, whether it be a youth minister, Tentmaker Ministry, or some other options that will be investigated. Staff reviews will take place in the next couple months.
Fellowship Team: A trip to the Old Log is scheduled for Sunday, April 6 at 2:00 p.m. More information and Sign-up will be coming in March. Plans are underway to decorate and enter a float in the Glencoe Days Parade on June 8th.
The Fellowship Team met at the home of Chris and Dennis Davis to discuss plans for activities during 2008. Some activities will continue on a yearly basis and others will be done on a two to three year rotation. Suggestions for new fellowship activities are always welcome. People who attended the meeting were Jon and Jody Braband, George and Donna Pavelek, Al Schochenmaier, Dennis and Chris Davis. Team members who could not attend were Al and Mary Larsen and Bonnie Fimon. Cheryl Leiferman, Bonnie Richter, Pastor Kristi, Dave and Mary Resch were also invited but unable to attend.
Members of the congregation will be given a survey with a list of possible activities. They will be asked to indicate the activities that they would like to participate in and suggest new ones. A schedule of activities through August was discussed. These include:
April - Old Log Theater trip to see Incorruptible, a comedy starring Steve Schaffer and Tom Stoltz.
May - A Memorial Day event on Sunday, May 25th to recognize and honor the current and past military personnel in our congregation.
June - participate in the Glencoe Days Parade on June 8th with a unit centered around the VBS theme this year which is God’s Creation - the Rain Forest.
July - an outdoor wine tasting party in the garden railroad at the home of Chris and Dennis Davis. This event will be for adults only, ages 21 and older. Also in July is Grace on the Grass.
August - Summer Family Camp at Baylor Park August 1-3.
Future Fellowship Team planning meetings will be held the first Monday of each month, time and place to be announced.
The meeting closed with prayer and refreshments.
Christine Davis
Council Liaison
MILESTONE MINISTRIES
No meeting since the January council meeting.
The team is working on the quilt project; reminding all H.S. senior families to turn in quilt squares and/or fabric and coordinating with the quilters on fabric and batting needs.
Christ Lutheran Cooks will be meeting on Sat. February 23 at 8 a.m. in the church kitchen. We make mass quantities of soup, muffins & cookies, put them in the freezer downstairs in the fellowship hall, and the pastors can take them along for visits to all the cancer patients and others in need.
Upcoming events are a retirement planning session in March and a senior breakfast along with baccalaureate breakfast on May 25.
Temple Talk Schedule:
February 24 - Property and Management, Doug Wagoner March 2 - Fellowship, Chris Davis Old Business:
Reviewed the Council Strategies set by the council at the January retreat. These include attendance, participation, youth, mission, facilities and technology task force. These are areas of priority that are being studied and addressed for action. The first change to take place will be the addition of a contemporary service beginning April 6, 2008.
New Business:
George Pavelek presented some figures which are a starting point for addressing Kathy Remus request for health care coverage. The initial numbers are patterned after neighboring churches policies and ELCA Synod guidelines. The Council authorized George to put together some more options for consideration. Some options were discussed how best to cover the worship service needs during April and May when Pastor Chuck is gone and before Pastor Brad returns.
Next Council meeting will be Wednesday, March 20th. M/S/C to adjourn. Closed with the Lord Prayer.
Respectfully submitted
Christine Davis, Council Secretary
Christ Lutheran Church Council Minutes
Wednesday, March 19, 2008, 8:00 p.m.
Present were Dave Resch, Greg Wedin, Pastor Kristi, John Raske, Lee Hanson, Julie Gunderson, Pam Hermann, Doug Wagoner, Larry Schwendemann, and Louise Carlson.
Devotions were led by Pastor Kristi.
Treasurer’s Report --approved as read
Secretary’s Report --approved as read
Membership Report no change to membership
Use of Church Property --Lisa Style, Fellowship Hall, Sunday, March 30 for dinner, Beste/Foote Wedding, April 11 and 12. Tara Jungclaus, Sanctuary and Fellowship Hall, April 27 for piano recital. A motion was made and we approved of this use of church property. Cheryl Leifermann’s Report:
March – April : These are the things that I worked on the past month.: Updating student information to be pasted out to the individual.
Confirmation
Helped with March 5th Lenten Meal. Taught class Sunday March 11th when Pastor Kristie was sick.: Made sure that each class had a teacher. Sunday school
Planned Sunday school opener and lead singing Worked on Palm Sunday "All children Sunday school event" Theme was butterflies 30 children attended along with some parents:Had 3 art stations of activities for the child and parent to work at.
12 adults helped with these stations, 6 adults to clean up, Opening with singing. Prep work for this event was done by Donna Pavelek, Kayla Leifermann, Tyler Mahan (student of Scott Eckhoff) and I.
: Meet with Grade School Kids on their appropriate Tuesday nights. Average of 5-6 children attends
Youth Activities
Started planning for upcoming Tuesday night activities March 12th 28 people (22 children 6 adults) attended cosmic bowling. This event was held at Hutchinson bowling center.Working on next months event to be held on April 19th . Mission tip to Minneapolis. This event was also opened up to the adults of our congregation.
Putting together information for the upcoming teacher meeting to be held on April 1st.
VBS:
Month of April : Work with the grade school children on Tuesday nights. Sunday school teacher & parent meeting April 1st : To work on VBS and to give direction on the future of CLC education.
Confirmation Mentor student wrap up to be held on April 2nd
Youth event to held on April 19th
I would like to attend the Spring Youth Workers Retreat. I have attached the flyer for this event put on by our synod. I will be out of the office April 23rd to 25th. And will be gone both 26th and 27th of April or May 3rd and 4th Ministry Team Report
Worship Committee Meeting --March 18, 2008
Attending: Pastor Kristi, Jean Dahlke, Julie Gunderson, Marcia Miller, Mary Stoltenberg
Contemporary Service - Plan to start on April 6th at the second service. Participants have been practicing and plan is to rotate kids. We have several pianists willing to help with this service.
New Hymnal - A letter will be sent to all members of Christ Lutheran Church with an envelope enclosed allowing anyone who would like to purchase a hymnal "in memory" or "in honor " to do so. Kathy has the envelopes ready and will be running off the letter. Marcia and Jean will help stuff the envelopes when contacted.
Memorial Service - This is set for May 25th at the second service. Veterans will conduct the service and Al Schochenmaier will be the contact person
Grace in the Grass - The dates to have this service will be either July 13 or July 27 depending on the availability of a park shelter at Oak Leaf or at Oscar Olson. Mary will check with the city to see what is available.
Head Ushers - Job requirements will be put in the church bulletin and also in the April Light & Life as we are in desperate need of Head Ushers for the second service. We will state that this position can be filled by a husband & wife OR two people co-chairing the usher position. Marcia will get this information to the necessary people.
Time & Talent Sheet - Mary will check with Kathy to see how the time & talent sheets are organized. She will help get them on a spreadsheet if they are not at this time. A new Time & Talent sheet will be sent out along with the April Light & Life, and announcements will be made that we need more volunteers. The sheet can be filled out on the church website also.
Communion Ministry to Shut Ins- Pastor Kristi is working to implement a new ministry of "communion ministers". This new mission will expand our visitation and provide additional support and encouragement to our homebound members. Any interested members please contact Pr. Kristi.
Healing/Prayer Services - Have this available once a week, two times a month. This would be a time for people to come to church and allow anybody to come, have music playing while people come to pray.
Technology Committee - Dennis Davis and Jeff Jensen have volunteered to be on this committee. They would like to have a worship service with projection. They would also like to tape services and then take the tapes to shut-ins. Jean will contact cable to see what the costs for cable would be.
Next meeting will be April 15 at 6:30 pm.
Milestone Ministry Team Report
The quilters are now finishing the graduating senior quilts.
Christ Lutheran Cooks made additional meals on February 23. Pastors or
anyone, knowing of a family in need, are welcome to grab a container of
soup, bag of muffins and cookies from the freezer in the fellowship hall to
share. Next cooking date will be scheduled as meal supply is running low.
No date finalized yet on retirement planning - likely late April.
Baccalaureate service and graduate's breakfast scheduled for May 25.
Outreach Ministry Team
Four members of the Outreach Ministry Team met on Thursday evening, March 13th. The discussion was held on how to encourage the newer members of CLC to participate more. After reviewing the list of names, it was decided that many of them do indeed contribute time and talents to the life of CLC and it would be uncomfortable to approach them in an interview. It was decided that we should try to work through the sponsors and ask them to touch base with Atheir@ new member family about whether their needs are being met, what they would like to see at CLC and if they would like a pastoral call.
We also spent a few minutes discussing how visitors to our services are greeted and if they are contacted afterwards by letter or postcard and invited to return.
Louise Carlson, Council Liaison
CLC Video Task Force
The Video Task Force held its first meeting on Saturday, March 15th. Members of the team are: Sara Brown (Outreach), Sue Colden, Rick Corrick, Dennis Davis, Jeff Jenson, Pr Kristi Schiroo (Staff, Worship), Ruth Thom (Youth) The emphasis of the meeting was a discussion to identify what aspects of video technology can enhance the mission of Christ Lutheran and how to set priorities for implementation.
It was the general consensus that our first goal will be to develop video technology for enhancing worship and educational instruction within the congregation and secondly, as funds become available, expanding the program to spreading the mission into the community through recording, cable, and/or web streaming.
Also discussed was the "who & how" of producing and presenting video content.
The next meeting will focus on a priority lists of the steps and phases of implementation and the funding need at each phase. Currently, there is approximately $7500.00 in seed money in savings from a donor.
Pr Kristi will contact Scott Kuehn to include video technology needs into the design of the lap top computer that the church is in the process of purchasing.
Next meeting date to be determined.
Submitted by: Dennis Davis
Personnel Team Minutes, March 11th, 2008 The meeting was called to order at 7:10 pm. Present were Dave Lamp, Lee Hanson and George Pavelek. George agreed to chair the team through December ,08 at which time he and Dave Lamp will be going off the team.
The semi-annual job reviews were discussed and the following list was established for the team. Pastor Kristi--Lee Hanson & Dave Lamp
Kathy--Mark Johnson
Mark & Cindy Robertson--Mark Johnson
Tracey Fegley--George Pavelek
Chris Davis--Geroge Pavelek
Randy Wilson--Dave Lamp
Gary Colden--Connie Pautz
Chris Star--Renee Hansch
Vicky Harris--Renee Hansch
Cheryl Leifermann--Connie Pautz & Lee Hanson
Reviews will be completed by Sunday April 6th and will be discussed at our next meeting on Tuesday April 8th.
We discussed the Youth leader position as directed by the council. Lee will talk to the council concerning more specific directives for us to follow as a team.
We also reviewed figures as they pertain to providing health care for Kathy. The council requested us to make a formal proposal by October in preparation for the 09 budget.
Our next meeting is scheduled for Tuesday April 8th at 7:00pm.
Respectfully Submitted by; George Pavelek
No other Ministry Team Reports available.
Other items We had discussion on Cheryl Leifermann’s request to attend SW MN Synod Youth Workers Retreat on April 12, 2008. We have approved this request and also feel another CLC member interested in youth should accompany Cheryl, at the cost of $40 each
Temple Talk schedule April 6 – Worship & Music Committee; April 20 – Missions and Social Concerns Committee.--
No changes/additions to Ministry Team membership
Action Items – We had discussion on a gift for Pastor Chuck as he will soon be done as our Interim Pastor. We will have coffee and cake between services in the narthex on March 30th, which is his last Sunday with us.
Respectfully Submitted
Julie Gunderson
WEDNESDAY, APRIL 16, 2008, 8:00 P.M.
Members Present: Gerald Harris, Chris Davis, Julie Gunderson, Greg Wedin, Pam Herrmann, Lee Hanson, Larry Schwendemann, Doug Wagoner, Louise Carson, Lisa Style.
Also Present: Cheryl Leifermann, Tracie Fegley, Nancy Mellesmoen, Kathy Remus, Pastor Kristi.
Vice President Gerald Harris called the meeting to order. Doug Wagoner led devotions.
Treasurer Report was presented by Tracie Fegley. M/S/C to approve as presented.
Secretary Report was approved as presented in the Light and Life.
Membership Report: Transfers out were Katherine Graupmann, Tara Belter, Gary, Penny, Erik, Michael and Madison Grove.
Use of Church Property: April 24th - Day Care Providers in Fellowship Hall
April 26th - Bridal Shower, Barb Jenneke in Fellowship Hall
May 18th - Piano Recital, Twyla Kirkeby in Sanctuary
June 1st - Graduation, Nita Enderson in Fellowship Hall
Ministry Team Member changes/additions: No changes in Ministry Team membership
Pastor Kristi Report: Pr Kristi handed out her printed report. She highlighted her activities for the month, including five baptisms and one wedding. Contemporary services began April 6 and are well attended. The goal for fundraising for the new hymnals has been reached. Pastor Kristi will move her office next week in preparation for Pastor Brad return. Cheryl Leiferman, Education Coordinator: All leader positions are filled for VBS. Sunday School and Youth Ministry are going well. Cosmic bowling was very well attended. The next ELCA youth rally will be held in New Orleans. The teachers meeting on April 1st highlighted the need for a new curriculum to replace Akaloo. Samples of different materials have been ordered and will be looked at in the next couple of weeks. Tri Valley Head Start: Nancy Mellesmoen shared the 2008 calendar with the Council and asked permission to start the program earlier this year. Classes will begin May 1st and run through November 7th. Training will be in the Fellowship Hall. M/S/C to have the Executive Committee finalize and approve a contract with Tri Valley on behalf of the Council. Ministry Teams: Printed Reports were reviewed with a few additions reported: Property and Management: Can collection and recycling will be handled by Youth Team and they will keep the proceeds.
Property Management Team Meeting
April 9, 2008
Members present included Ryan Dammann, Darrel Hansch, Dale Pagel, Lynda Wagoner and Doug Wagoner.
The contract for lawn care was discussed. We received 3 bids. Glencoe Garden Center will be awarded the bid. Ryan will call them about the bid. Doug will call the other two bidders.
We discussed and inspected the can recycling wagon. The cans are overflowing the area. Darrel will take the cans to the metal recycling business in Hutchinson. Doug will discuss with church council the future of this collection.
Darrel will be doing some trimming of branches and shrubs around the church.
We inspected the sidewalks and driveway at the parsonage and will get bids for repairs and replacing. Doug will do this.
Doug will start getting bids for tuckpointing the parsonage.
Doug will call Dave Mackenthun about completing the painting of the doors.
The garage door did not get repaired. Doug call again the repair person. The door locks did not get repaired and Doug will also again call the locksmith.
There is a fax machine and a printer in the office which need disposal. Doug will pick these up and dispose of them at the city wide pickup April 26.
We discussed a spring clean up day but felt it was not needed.
A window in the parsonage needs repair. Doug will call Ruth about this and get someone to repair it.
The garbage area was inspected. There is no recycling area except for aluminum cans. Any cardboard or paper will need to be disposed. There is an old table that needs to be cut apart to be able to be disposed.
Submitted by Doug Wagoner
Youth: The Confirmation Canoe Trip will be June 15-19. The Team feels momentum is building in the youth program. Worship and Music: Julie Gunderson reported on the success of the Contemporary Services. They will probably be moved to Monday nights during the summer. More instrumentalists are always welcome. They rehearse Sunday evenings.
Worship and Music Committee Meeting for April 15, 2008
The committee recommended the following times for 2009 Easter Services -
6:30 a.m., 8:30 a.m. and 10:00 a.m. with breakfast starting at 7:30 a.m.
We had some response from the Time and Talent Sheets, but will need to have more respond. Gary will write up a ½ sheet stating what positions still need help -
Head Usher for 2nd service
Nursery Coffee and refreshments
This sheet will be in the church bulletin for 2-3 Sundays and hopefully get some response for fall.
The Contemporary Service had an attendance of 135 for April 13, and good comments were received from CLC members who attended the service.
A contact was made with Charter Communications regarding have our church service shown on the Cable channel. Our Congregation will have to tape the service on a VHS tape and then drop off the tape in the mail box at Charter after the Sunday service. Charter will then put the tape in a rotation with the other church services and we can pick up the tape at the end of the week. The Charter office is only open between 1:00 p.m. and 2:00 p.m. M-F. There is no charge for this service. This information has been forwarded to Dennis Davis.- Technology Committee.
Our Congregation has reached a total of $5,176.00 for the purchase of the new hymnals. This will cover the costs of the hymnals we will need. The extra money will be used to purchase extra hymnals when needed or extra books for the pastors or organists.
The Summer service will start on June 1st with one service at 9:00 a.m.. The second service for the summer will be on Monday nights beginning with June 2 at 7:00 p.m. This service will be the Contemporary Service.
Grace in the Grass is July 27th with a Contemporary Service.
Discussion of this committee's responsibilities were discussed.
Personnel: CLC could use another organist to help with services and provide more flexibility for
the current organists. A change in pay compensation was suggested for major holiday services and also for Sundays where the organist plays for both a traditional and a contemporary service.
Personnel Team Meeting April 2008
The Personnel Team met Tuesday April 8th, 2008 to discuss job reviews conducted since our last meeting. Members present were: Connie Pautz, Lee Hanson, Mark Johnson, Dave Lamp and George Pavelek.
Reviews were conducted by team members with Pastor Kristi, Cathy Remus,( church secretary) Cheryl Leifermann, (Christian ed coordinator) Tracey Fegley, (church treasurer) Marc and Cindy Robertson, (custodians) Chris Davis, (bell choir) Randy Wilson, (choir) Chris Star, (organist)
and Vickie Harris (pianist). A review needs to be done with Gary Colden yet. Reviews were done to get feed back from those interviewed, concerning their rolls in the congregation, as they pertain to conducting their service for Christ Lutheran church. We reviewed all of the feed back gathered and will utilize this information in a way that will expedite the running of our congregation.
We felt that it is valuable that the team does yearly reviews with the "staff" of Christ Lutheran in order to keep two way communications open and to receive their input. We also recommend that the performance reviews of paid staff continue to be done by the pastors and that the performance reviews of the pastors be conducted by the Executive Team.
Acting Secretary, George Pavelek
Temple Talk Schedule:
April 20th Worship
April 27th Missions
May 4th Education - VBS
May 11th Stewardship
May 18th Fellowship
New Business: Discussed some aspects of Pastor Brad return to Christ Lutheran. His return to active leadership is scheduled for May 12th. Bishop John will be leading our service one June 1st.
Letters were read from SWM Synod thanking our congregation for their Mission support,
and also from GLBC requesting contributions/donations to help support the ongoing Camp ministry.
Ministry Team reviews are currently taking place to reinforce team roles and responsibilities.
Pr Kristi handed out some information to help with Ministry Team goals. The more input from the congregation, the better the teams can meet everyone expectations and needs.
Next Council meeting will be Wednesday, May 21st. M/S/C to adjourn. Closed with the Lord Prayer.
Respectfully submitted,
Christine Davis, Council Secretary
|